Scheduling Made Simple, Smooth, and Smart
As a scheduler, you balance clients, providers, and authorizations while trying to keep everything on track. When cancellations, conflicts, or missed approvals pile up, it creates stress for everyone. Artemis makes scheduling easier with smart tools that save time, reduce errors, and keep your practice running smoothly.
Dashboard & KPIs
View scheduled, completed, or canceled sessions in real time. Spot gaps early, track authorizations, reduce no-shows, and keep billing and compliance on track.
Color-Coded Scheduling
Open slots, conflicts, and assignments are easy to see at a glance. Prepopulated fields, recurring appointments, and built-in compliance checks make scheduling fast and accurate.
Instant Appointment Setup
Easily create new appointments with pre-filled client, provider, and insurance details — no more repetitive data entry. Built-in authorization tracking, insurance caps, and recurring scheduling make it effortless to stay compliant and on track.
Day Planner
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Drag and drop providers and clients into sessions instantly. Reschedule cancellations in seconds with real-time updates across the system.
Smart Match Search
Quickly build caseloads by matching clients to the right providers based on needs, availability, location, and qualifications, ensuring the best fit for both clients and staff.
Reporting & Conflict Management
Stay proactive with reports on cancellations, authorizations, and RBT supervision. Detect and resolve conflicts like overlapping sessions before they disrupt services.
With Artemis, scheduling becomes clear and organized, helping you keep providers productive, clients supported, and your practice efficient.
Frequently Asked Questions
Which ABA scheduling software best handles therapist availability and authorization tracking?
Artemis is an ABA scheduling platform built to manage therapist availability and authorized units in one place. It auto-matches therapists to sessions by real-time availability, credentials, and preferences, and resolves conflicts against each client's authorized units and hours so clinics protect billable time.
How does Artemis make ABA scheduling easier and reduce cancellations?
Artemis simplifies scheduling with drag-and-drop rescheduling, color-coded real-time calendars, and quick cancellations using predefined reasons. Practices using Artemis report a 35% boost in scheduling efficiency.
Can Artemis prevent scheduling conflicts across multiple therapists and locations?
Yes. Artemis uses color-coded calendars, day-planner views, and filters by date, location, and provider to prevent overlaps. It lets you view group and individual schedules side by side across multi-location clinics.
Does Artemis track authorized and delivered hours automatically?
Artemis automatically tracks scheduled versus delivered hours and checks each appointment against authorized units and payer rules during scheduling, so admins avoid unbillable or non-compliant sessions.
Can Artemis schedule recurring sessions and multiple providers on one appointment?
Yes. Artemis supports recurring daily, weekly, or monthly appointments. It lets you add multiple providers, including a supervising provider, to a single session, which fits ABA models pairing RBTs with BCBA supervision.
Is Artemis's ABA scheduling software HIPAA compliant?
Yes, Artemis is a HIPAA-compliant ABA platform with built-in compliance, so scheduling data stays secured within the same environment as the rest of the practice.
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